Last updated: 13 November 2026.
This notice explains what personal data ArchCareers collects, why, how long we keep it, and what you can ask us to do with it. ArchCareers is operated by Huelabs India, Kadavanthra, Ernakulam, Kochi – 682020, Kerala (“we”), the Data Fiduciary for this data under India’s Digital Personal Data Protection Act, 2023.
| What | From whom | Why we use it |
|---|---|---|
| Name, work email, WhatsApp number | Firms posting a job | To publish and manage the listing and to email you about it, your payments and invoices |
| Firm name, city, website, Instagram, logo | Firms | To show the firm on its jobs and its page |
| Billing name, email, mobile number, address, state, GSTIN | Firms buying a paid plan | To issue GST invoices and meet tax law. The mobile number is also shared with the payment gateway you choose, which needs it to confirm the payment |
| Email address, chosen cities and disciplines | Job alert subscribers | To send the job alerts you asked for |
| IP address and browser, while you are signed in | Firms who sign in | To keep your account secure |
| Your name, email and Google’s confirmation that the email is verified | Firms who choose “Continue with Google” | To sign you in. We don’t receive your Google password, contacts or files, and we don’t keep Google’s sign-in tokens |
| A code made from your IP address and browser that changes every day and can’t be turned back into either | Anyone viewing a job | To count each person’s view or apply click once a day, so firms see honest numbers |
| Your name, email and message, and the job or order it’s about | People using the contact form, and firms using Get help in their dashboard | To answer you and keep track of the request (emailed to our team and kept as a support request) |
| The reason you give | People reporting a listing | To review the listing (your email, if you give it, is only used to reply) |
| Which emails we sent you (address, subject, date) | Anyone we email | To show an email was delivered and to fix problems |
Payments are handled by our payment gateways (PhonePe, Razorpay, Cashfree). We receive the result and a reference number. We never see or store card numbers or UPI PINs.
We don’t use advertising trackers, we don’t build profiles, and we don’t sell personal data. Candidates don’t need an account and give us nothing to apply: they contact firms directly.
Job alerts are sent only after you confirm by clicking the link we email you, and only for people aged 18 or over. You can withdraw that consent at any time with the unsubscribe link in every alert email: we then delete your address straight away. For everything else above, you give us the data to use the service, for the purpose stated where you give it.
| Data | Kept for |
|---|---|
| Job alert sign-up | Until you unsubscribe (then deleted at once). Unconfirmed sign-ups: 7 days |
| A post-a-job form you didn’t finish | 30 days after you last changed it |
| Sign-in records (IP address, browser) | 30 days after the session ends |
| Sign-in links and firm claim invitations | 7 days after they expire |
| The daily view-counting code | 2 days (the view counts themselves are kept, without it) |
| Record of emails sent | 1 year |
| Support requests (contact form and Get help) | 1 year after the request is closed |
| Firm accounts, firm pages and listings | While the firm uses ArchCareers, or until you ask us to delete them |
| Orders, invoices and credit notes | 8 years, because GST and income-tax law require it |
Under the DPDP Act you can:
To use any of these, email hello@archcareers.in from the address the data is about (so we know it’s you). We reply within 30 days.
The ArchCareers privacy team
Huelabs India, Kadavanthra, Ernakulam, Kochi – 682020, Kerala
Email: hello@archcareers.in
ArchCareers is for working professionals, firms and students aged 18 or over. We don’t knowingly collect personal data from anyone under 18; if you think we have, write to hello@archcareers.in and we’ll delete it.
If a breach of personal data happens, we will tell the people affected and the Data Protection Board of India without delay, as the law requires, with what happened and what you can do.
If we change this policy we’ll update the date above, and email firms with active listings about significant changes.